THE GLORIOUS CHRISTIAN YOUTH
ASSOCIATION
DUTIES AND RESPONSIBILITIES
VICE-PRESIDENT 1 (MANAGEMENT)/PRIME MINISTER
- Providing political leadership to the Ministries in line with Association
objectives towards the attainment of its goals;
- Providing overall guidance in the formulation and implementation
of policies necessary for the realization of the mandate of the Ministries;
iii) Presiding over Ministerial Board to provide oversight and coordinate the
activities of other relevant security/safety organs to ensure that they are in
harmony and supportive of the Association’s Vision and Mission;
iv) Providing oversight for the to
ensure full compliance with all statutory rules and regulations and the
provision of quality service as intended for the beneficiaries;
v) Ratifying the decision of the Ministerial Board to ensure full compliance
with statutory rules and regulations of the Association;
vi) Convey messages from the ministries to the President and
vice versa;
vii) Takes the political leadership of the association in
general in the absence of the President;
viii) Educate the newly emerged ministers on their line of
duty/ministry.
EXECUTIVE COUNCIL MEMBERS
1. Attend Executive Council meetings
2. Volunteer to take tasks as
identified by the Ministers or other Executive Council members as important for
the organization
3. Support the Association’s events development
and provide feedback to the Council
4. Provide suggestions for improving
content of the organization’s website
5. Assist the President,
Vice-President(s), General Secretary and The Association as needed
6. Assist local conference/concert
organizing committees as needed
7. Provide support to programs organizers at the annual conference/concert
as needed
8. Continue networking within and
across own region
9. Work to obtain sponsors for the
annual association events (conference, concert, anniversary, etc.)
10. Others as identified and needed
THE GLORIOUS CHRISTIAN YOUTH
ASSOCIATION
DUTIES AND RESPONSIBILITIES
VICE PRESIDENT 2 (ADMINISTRATION)
1.
Assists and supports the president as required
2.
Supports the president in being a liaison to the local conference organizing
committee
3.
Conducts the secretary election process, and/or the overall election process in
the absence of the Secretary
4.
Provides advice and assistance to succeeding Vice President 2 (Administration)
5.
Conducts and maintains voting records of the Executive Council’s decisions
6.
Support the organization in maintaining and keeping an up-to-date membership
database
7.
Assist the President in providing leadership and direction to the association
8.
accept new members into the association with the acknowledgement of the EC.
9.
Accept or reject invitations to minister, collaborate or sponsor any program in
the association.
10.responsible
in signing the necessary documents in the absence of the President or with the
President’s approval.
EXECUTIVE COUNCIL MEMBERS
1. Attend Executive Council meetings
2. Volunteer to take tasks as
identified by the Ministers or other Executive Council members as important for
the organization
3. Support the Association’s events development
and provide feedback to the Council
4. Provide suggestions for improving
content of the organization’s website
5. Assist the President,
Vice-President(s), General Secretary and The Association as needed
6. Assist local conference/concert
organizing committees as needed
7. Provide support to programs organizers at the annual conference/concert
as needed
8. Continue networking within and
across own region
9. Work to obtain sponsors for the
annual association events (conference, concert, anniversary, etc.)
10. Others as identified and needed
THE GLORIOUS CHRISTIAN YOUTH
ASSOCIATION
DUTIES AND RESPONSIBILITIES
GENERAL SECRETARY
1. Responsible for producing
minutes of Executive Committee meetings
2. Responsible for producing minutes of the
General Assembly meeting
3. Assists the President in
convening Executive and General Assembly meetings
4. Conducts the elections process (except the
secretary election)
5. Supports the maintenance
and ongoing development of the website
6. Manages the communication
of the association to members, including sending e-mails, assisting the local
conference organizers, and managing other member requests
7. Organize and coordinates
meetings with the Secretaries of the Association
7. Provides advice and assistance to succeeding
secretary
EXECUTIVE COUNCIL MEMBERS
1. Attend Executive Council meetings
2. Volunteer to take tasks as
identified by the Ministers or other Executive Council members as important for
the organization
3. Support the Association’s events development
and provide feedback to the Council
4. Provide suggestions for improving
content of the organization’s website
5. Assist the President,
Vice-President(s), General Secretary and The Association as needed
6. Assist local conference/concert
organizing committees as needed
7. Provide support to programs organizers at the annual conference/concert
as needed
8. Continue networking within and
across own region
9. Work to obtain sponsors for the
annual association events (conference, concert, anniversary, etc.)
10. Others as identified and needed
THE GLORIOUS CHRISTIAN YOUTH
ASSOCIATION
DUTIES AND RESPONSIBILITIES
MINISTER FOR FINANCE
1. Maintains day to day
accounts of receipts and expenditures;
2. Prepares and presents a
draft annual financial report for the Executive Council for review;
3. Prepares and presents a
final annual financial report for presentation and approval of the General
Assembly;
4. Reviews the monthly Financial Report to the
EC as well as the annual report;
5. Responsible for all the
expenditures made by all other Ministries in the Association;
6. Present to the Auditors
both internal and external all the necessary documents for audition as required by the
EC.
7. Assists the president and
other officers in preparing program budgets and financial controls;
8 Maintains and supervises the
Associations bank accounts;
9 Ensures that there is more
than one signatory on all bank accounts;
10. Provides advice and
assistance to succeeding treasurer
EXECUTIVE COUNCIL MEMBERS
1. Attend Executive Council meetings
2. Volunteer to take tasks as
identified by the Ministers or other Executive Council members as important for
the organization
3. Support the Association’s events development
and provide feedback to the Council
4. Provide suggestions for improving
content of the organization’s website
5. Assist the President,
Vice-President(s), General Secretary and The Association as needed
6. Assist local conference/concert
organizing committees as needed
7. Provide support to programs organizers at the annual conference/concert
as needed
8. Continue networking within and
across own region
9. Work to obtain sponsors for the
annual association events (conference, concert, anniversary, etc.)
10. Others as identified and needed
THE GLORIOUS CHRISTIAN YOUTH
ASSOCIATION
DUTIES AND RESPONSIBILITIES
MINISTER FOR MUSIC
- Accountable to the music
ministry
- Coordinate trainings,
rehearsals and meetings of the ministry.
- Responsible for nominating coordinators,
back-ups, praise leaders for the success of the ministry.
- Responsible for terminating
invitations that are against the rule of invites and for other reasons shall be
presented to the Vice-President 2 (Administration)
- Responsible for accepting new
members in the Music Ministry who are fully members of the Association
- Present to the EC the list of
the mass choir and praise team monthly for evaluation
- Provides advice and
assistance to succeeding treasurer
EXECUTIVE COUNCIL MEMBERS
1. Attend Executive Council meetings
2. Volunteer to take tasks as
identified by the Ministers or other Executive Council members as important for
the organization
3. Support the Association’s events development
and provide feedback to the Council
4. Provide suggestions for improving
content of the organization’s website
5. Assist the President,
Vice-President(s), General Secretary and The Association as needed
6. Assist local conference/concert
organizing committees as needed
7. Provide support to programs organizers at the annual conference/concert
as needed
8. Continue networking within and
across own region
9. Work to obtain sponsors for the
annual association events (conference, concert, anniversary, etc.)
10. Others as identified and needed
19/2/2017
2:30am
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