THE GLORIOUS CHRISTIAN YOUTH ASSOCIATION

DUTIES AND RESPONSIBILITIES

VICE-PRESIDENT 1 (MANAGEMENT)/PRIME MINISTER

i) Providing political leadership to the Ministries in line with Association objectives towards the attainment of its goals;

ii) Providing overall guidance in the formulation and implementation of policies necessary for the realization of the mandate of the Ministries;

iii) Presiding over Ministerial Board to provide oversight and coordinate the activities of other relevant security/safety organs to ensure that they are in harmony and supportive of the Association’s Vision and Mission;

iv) Providing oversight for the to ensure full compliance with all statutory rules and regulations and the provision of quality service as intended for the beneficiaries;

v) Ratifying the decision of the Ministerial Board to ensure full compliance with statutory rules and regulations of the Association;

vi) Convey messages from the ministries to the President and vice versa;

vii) Takes the political leadership of the association in general in the absence of the President;

viii) Educate the newly emerged ministers on their line of duty/ministry.

EXECUTIVE COUNCIL MEMBERS

1. Attend Executive Council meetings

2. Volunteer to take tasks as identified by the Ministers or other Executive Council members as important for the organization

3. Support the Association’s events development and provide feedback to the Council

4. Provide suggestions for improving content of the organization’s website

5. Assist the President, Vice-President(s), General Secretary and The Association as needed

6. Assist local conference/concert organizing committees as needed

7. Provide support to programs organizers at the annual conference/concert as needed

8. Continue networking within and across own region

9. Work to obtain sponsors for the annual association events (conference, concert, anniversary, etc.)

10. Others as identified and needed

THE GLORIOUS CHRISTIAN YOUTH ASSOCIATION

DUTIES AND RESPONSIBILITIES

VICE PRESIDENT 2 (ADMINISTRATION)

1. Assists and supports the president as required

2. Supports the president in being a liaison to the local conference organizing committee

3. Conducts the secretary election process, and/or the overall election process in the absence of the Secretary

4. Provides advice and assistance to succeeding Vice President 2 (Administration)

5. Conducts and maintains voting records of the Executive Council’s decisions

6. Support the organization in maintaining and keeping an up-to-date membership database

7. Assist the President in providing leadership and direction to the association

8. accept new members into the association with the acknowledgement of the EC.

9. Accept or reject invitations to minister, collaborate or sponsor any program in the association.

10.responsible in signing the necessary documents in the absence of the President or with the President’s approval.

EXECUTIVE COUNCIL MEMBERS

1. Attend Executive Council meetings

2. Volunteer to take tasks as identified by the Ministers or other Executive Council members as important for the organization

3. Support the Association’s events development and provide feedback to the Council

4. Provide suggestions for improving content of the organization’s website

5. Assist the President, Vice-President(s), General Secretary and The Association as needed

6. Assist local conference/concert organizing committees as needed

7. Provide support to programs organizers at the annual conference/concert as needed

8. Continue networking within and across own region

9. Work to obtain sponsors for the annual association events (conference, concert, anniversary, etc.)

10. Others as identified and needed

THE GLORIOUS CHRISTIAN YOUTH ASSOCIATION

DUTIES AND RESPONSIBILITIES

GENERAL SECRETARY

1. Responsible for producing minutes of Executive Committee meetings

2. Responsible for producing minutes of the General Assembly meeting

3. Assists the President in convening Executive and General Assembly meetings

4. Conducts the elections process (except the secretary election)

5. Supports the maintenance and ongoing development of the website

6. Manages the communication of the association to members, including sending e-mails, assisting the local conference organizers, and managing other member requests

7. Organize and coordinates meetings with the Secretaries of the Association

7. Provides advice and assistance to succeeding secretary

EXECUTIVE COUNCIL MEMBERS

1. Attend Executive Council meetings

2. Volunteer to take tasks as identified by the Ministers or other Executive Council members as important for the organization

3. Support the Association’s events development and provide feedback to the Council

4. Provide suggestions for improving content of the organization’s website

5. Assist the President, Vice-President(s), General Secretary and The Association as needed

6. Assist local conference/concert organizing committees as needed

7. Provide support to programs organizers at the annual conference/concert as needed

8. Continue networking within and across own region

9. Work to obtain sponsors for the annual association events (conference, concert, anniversary, etc.)

10. Others as identified and needed

THE GLORIOUS CHRISTIAN YOUTH ASSOCIATION

DUTIES AND RESPONSIBILITIES

MINISTER FOR FINANCE

1. Maintains day to day accounts of receipts and expenditures;

2. Prepares and presents a draft annual financial report for the Executive Council for review;

3. Prepares and presents a final annual financial report for presentation and approval of the General Assembly;

4. Reviews the monthly Financial Report to the EC as well as the annual report;

5. Responsible for all the expenditures made by all other Ministries in the Association;

6. Present to the Auditors both internal and external all the necessary documents for audition as required by the EC.

7. Assists the president and other officers in preparing program budgets and financial controls;

8 Maintains and supervises the Associations bank accounts;

9 Ensures that there is more than one signatory on all bank accounts;

10. Provides advice and assistance to succeeding treasurer

EXECUTIVE COUNCIL MEMBERS

1. Attend Executive Council meetings

2. Volunteer to take tasks as identified by the Ministers or other Executive Council members as important for the organization

3. Support the Association’s events development and provide feedback to the Council

4. Provide suggestions for improving content of the organization’s website

5. Assist the President, Vice-President(s), General Secretary and The Association as needed

6. Assist local conference/concert organizing committees as needed

7. Provide support to programs organizers at the annual conference/concert as needed

8. Continue networking within and across own region

9. Work to obtain sponsors for the annual association events (conference, concert, anniversary, etc.)

10. Others as identified and needed

THE GLORIOUS CHRISTIAN YOUTH ASSOCIATION

DUTIES AND RESPONSIBILITIES

MINISTER FOR MUSIC

i) Accountable to the music ministry

ii) Coordinate trainings, rehearsals and meetings of the ministry.

iii) Responsible for nominating coordinators, back-ups, praise leaders for the success of the ministry.

iv) Responsible for terminating invitations that are against the rule of invites and for other reasons shall be presented to the Vice-President 2 (Administration)

v) Responsible for accepting new members in the Music Ministry who are fully members of the Association

vi) Present to the EC the list of the mass choir and praise team monthly for evaluation

vii) Provides advice and assistance to succeeding treasurer

EXECUTIVE COUNCIL MEMBERS

1. Attend Executive Council meetings

2. Volunteer to take tasks as identified by the Ministers or other Executive Council members as important for the organization

3. Support the Association’s events development and provide feedback to the Council

4. Provide suggestions for improving content of the organization’s website

5. Assist the President, Vice-President(s), General Secretary and The Association as needed

6. Assist local conference/concert organizing committees as needed

7. Provide support to programs organizers at the annual conference/concert as needed

8. Continue networking within and across own region

9. Work to obtain sponsors for the annual association events (conference, concert, anniversary, etc.)

10. Others as identified and needed